Privacy Policy for Citywide Recruitment

Effective Date: 1st of January 2025

Citywide Recruitment (“we,” “us,” or “our”) is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website www.citywiderecruitment.com (the “Site”) and use our recruitment services.

Please read this policy carefully to understand our views and practices regarding your personal data and how we will treat it. By using our website or services, you agree to the practices described in this Privacy Policy.

1. Information We Collect

We may collect and process the following categories of information:

1.1 Personal Data You Provide Directly

- Contact Details: Name, email address, phone number, and postal address.

- Employment Information: CVs, job applications, education history, employment history, and references.

- Identification Information: Date of birth, national insurance number, and proof of identity.

- Other Information: Any additional personal information you provide as part of your application process or communication with us.

1.2 Information We Collect Automatically

- Technical Data: IP address, browser type, operating system, and usage data about how you interact with our website.

- Cookies: We use cookies and similar technologies to enhance your browsing experience. (For more details, see our Cookie Policy.

1.3 Information From Third Parties

- References and background checks from previous employers or educational institutions.

- Data from publicly available sources such as LinkedIn or job boards.

2. How We Use Your Information

We use the information we collect to:

- Match candidates with job opportunities.

- Communicate with you about job openings, interviews, and recruitment updates.

- Perform background checks and reference verifications (with your consent).

- Maintain and improve our website, services, and user experience.

- Comply with legal and regulatory obligations.

- Send marketing communications (if you have opted in).

3. Legal Basis for Processing Personal Data

We rely on the following legal grounds for processing your data:

- Performance of a Contract: To provide recruitment services at your request.

- Legitimate Interests: For example, improving our services, maintaining security, or ensuring we match candidates with suitable roles.

- Consent: For example, when sending marketing communications or sharing your information with third parties (where required).

- Legal Obligations: To comply with applicable laws and regulations.

4. Disclosure of Your Information

We may share your information with:

- Potential Employers: To facilitate your job applications.

- Third-Party Service Providers: Such as background check agencies or IT support providers.

- Regulatory Authorities: When required by law or to protect our rights, property, or safety.

- Others With Your Consent: When you explicitly agree to share your information with a third party.

5. Data Retention

We will only retain your personal data for as long as necessary to fulfill the purposes for which we collected it, including satisfying any legal, accounting, or reporting requirements. Typically, this means:

- Candidate data: Retained for 2 years after our last interaction unless otherwise required by law.

- Employer data: Retained for as long as we have an ongoing business relationship.

6. Your Rights

Under UK data protection laws, you have the following rights:

- Access: Request a copy of your personal data.

- Rectification: Request correction of inaccurate or incomplete data.

- Erasure: Request deletion of your data where it is no longer necessary for processing.

- Objection: Object to processing based on legitimate interests.

- Data Portability: Request transfer of your data to another service provider.

- Withdraw Consent: Withdraw consent for processing where consent is the basis of processing.

To exercise these rights, contact us at info@citywiderecruitment.com

7. Security of Your Information

We implement appropriate technical and organisational measures to protect your personal data from unauthorised access, loss, or misuse. However, please note that no method of transmission over the Internet is completely secure.

8. Transfers of Data Outside the UK

If we transfer your personal data outside the UK, we will ensure it is protected by appropriate safeguards, such as contracts approved by the UK Information Commissioner’s Office (ICO).

9. Cookie Policy

Our website uses cookies to improve user experience and analyse website traffic. For detailed information about the cookies we use, please refer to our Cookie Policy.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page, and where appropriate, notified to you by email or on the website. Please review it regularly.

11. Contact Us

If you have any questions about this Privacy Policy or how we handle your data, please contact us at:

Citywide Recruitment

124 City Road, London, EC1V 2NX

Email: info@citywiderecruitment.com

Phone: +44 (0) 2033 553 726

You also have the right to lodge a complaint with the UK Information Commissioner’s Office (ICO) if you believe your data has been handled improperly.

Thank you for trusting Citywide Recruitment with your personal data.